Abbreviations, xxiv, 
General Considerations on the Use of Fillers and Nanocomposites, 
Chapter 1 An Introduction to the Use of Fillers and Nanocomposites in Fire Retardancy (Invited Review) C.A. Wilkie, 1, 
Chapter 2 Fire Retardant Fillers for Polymers (Invited Review) P.R. Hornsby and R.N. Rothon, 19, 
Chapter 3 Lamellar Double Hydroxides/Polymer Composites: A New Class of Fire Retardant Materials J. Lefebvre, M. Le Bras and S. Bourbigot, 42, 
Chapter 4 Effect of a Small Amount of Flame Retardant on the Combustion of PC, PBT and PET T. Ohkawa, T. Ishikawa and K. Takeda, 54, 
Chapter 5 Intumescent Silicates: Synthesis, Characterization and Fire Protective Effect C. Pélégris, M. Rivenet and M. Traisnel, 68, 
Chapter 6 Flammability of Nanocomposites: Effects of the Shape of Nanoparticles (Invited Review) T. Kashiwagi, 81, 
Chapter 7 Thermal Degradation and Combustibility of Polypropylene Filled with Magnesium Hydroxide Micro-filler and Polypropylene Nano-filled Aluminosilicate Composite S.M. Lomakin, G.E. Zaikov and E.V. Koverzanova, 100, 
Chapter 8 Effect of the Processing Conditions on the Fire Retardant and Thermo-mechanical Properties of PP-Clay Nanocomposites A. Bendaoudi, S. Duquesne, C. Jama, M. Le Bras, R. Delobel, P. Recourt, J.-M. Gloaguen, J.-M. Lefebvre and A. Addad, 114, 
Chapter 9 Fire Retardancy of Polystyrene - Hectorite Nanocomposite D. Wang, B. N. Jang, S. Su, J. Zhang, X. Zheng, G. Chigwada, D. D. Jiang, and C. A. Wilkie, 126, 
Chapter 10 Pyrolysis and Flammability of Polyurethane – Organophilic Clay Nanocomposite G.E. Zaikov, S.M. Lomakin and R.A. Sheptalin, 139, 
Chapter 11 Thermal Degradation Behaviour Of Flame–Retardant Unsaturated Polyester Resins Incorporating Functionalised Nanoclays B.K. Kandola, S. Nazare and A.R. Horrocks, 147, 
Chapter 12 Comparative Study of Nano-effect on Fire Retardancy of Polymer–Graphite Oxide Nanocomposites J. Wang and Z. Han, 161, 
Chapter 13 Styrene-Acrylonitrile Copolymer Montmorillonite Nanocomposite: Processing, Characterization and Flammability J.W. Gilman, S. Bellayer, S. Bourbigot, H. Stretz and D.R. Paul, 177, 
Chapter 14 Polyhedral Oligomeric Silsesquioxanes: Application to Flame Retardant Textiles (Invited Paper) S. Bourbigot , M. Le Bras, X. Flambard, M. Rochery, E. Devaux and J.D. Lichtenhan, 189, 
Chapter 15 Octaisobutyl POSS Thermal Degradation A. Fina, D. Tabuani, A. Frache, E. Boccaleri and G. Camino, 202, 
Chapter 16 Interactions between Nanoclays and Flame Retardant Additives in Polyamide 6, and Polyamide 6.6 Films (Invited Paper) A.R. Horrocks, B.K. Kandola and S.A. Padbury, 223, 
Chapter 17 Use of Clay–Nanocomposite Matrixes in Fire Retardant Polyolefin-based Intumescent Systems S. Duquesne, S. Bourbigot, M. Le Bras, C. Jama and R. Delobel, 239, 
Chapter 18 Effect of Hydroxides on Fire Retardance Mechanism of Intumescent EVA Composition G. Camino, A. Riva, D. Vizzini, A. Castrovinci, P. Amigouët and P. Bras Pereira, 248, 
Chapter 19 Barrier Effects for the Fire Retardancy of Polymers B. Schartel, M. Bartholmai and U. Braun, 264, 
Chapter 20 Plasma Assisted Process for Fire Properties Improvement of Polyamide and Clay Nanocomposite Reinforced Polyamide: A Scale-up Study A. Quédé, B. Mutel, C. Jama, P. Goudmand, M. Le Bras, O. Dessaux and R. Delobel, 276, 
Chapter 21 Fire Retardant Polypropylene/flax Blends: Use of Hydroxides M. Fois, M. Grisel, M. Le Bras, S. Duquesne and F. Poutch, 291, 
Chapter 22 Intumescence in Ethylene-Vinyl Acetate Copolymer filled with Magnesium Hydroxide and Organoclays L. Ferry, P. Gaudon, E. Leroy and J.-M. Lopez Cuesta, 302, 
Chapter 23 Spent Oil Refinery Catalyst: A Synergistic Agent in Intumescent Formulations for Polyethylenic Materials L.R. de Moura Estevão, R.S.V. Nascimento, M. Le Bras and R. Delobel, 313, 
Chapter 24 Zinc Borates as Synergists for Flame Retarded Polymers (Invited Paper) S. Bourbigot, M. Le Bras and S. Duquesne, 327, 
Chapter 25 Fire Retardancy of Engineering Polymer Composites P. Anna, S. Matkó, G. Marosi, G. Nagy, X. Alméras and M. Le Bras, 336, 
Chapter 26 Flame Retardant Mechanisms Facilitating Safety in Contents Transportation G. Marosi, S. Keszei, A. Márton, A. Szép, M. Le Bras, R. Delobel and P. Hornsby, 347, 
Effect of the Addition of Mineral Fillers and Additives on the Toxicity of Fire Effluents from Polymers, 
Chapter 27 Comparison of the Degradation Products of Polyurethane and Polyurethane-Organophilic Clay Nanocomposite – A Toxicological Approach (Invited Paper) G.E. Zaikov, S.M. Lomakin and R.A. Sheptalin, 363, 
Chapter 28 Mechanisms of Smoke and CO Suppression from EVA Composites T.R. Hull, C.L. Wills, T. Artingstall, D. Price and G.J. Milnes, 372, 
Chapter 29 Products of Incomplete Combustion from Fire Studies in the Purser Furnace C.L. Wills, J. Arotsky, T.R. Hull, D. Price, D.A. Purser and J. Purser, 386, 
Chapter 30 Improved and Cost-efficient Brominated Fire Retardant Systems for Plastics and Textiles by Reducing or Eliminating Antimony Trioxide R. Borms, R. Wilmer, M. Peled, N. Kornberg, R. Mazor, Y. Bar Yaakov, J. Scheinert and P. Georlette, 399, 
Subject Index, 412,

CHAPTER 1

An Introduction to the Use of Fillers and Nanocomposites in Fire Retardancy

CHARLES A. WILKIE

Department of Chemistry, Marquette University, PO Box 1881, Milwaukee, WI 53201, U.S.A. (charles.wilkie@marquette.edu)

1.1 Introduction

This chapter is to serve as an introduction to the very broad topic of the use of fillers, both well-dispersed and less well-dispersed, in polymers. When the filler is well-dispersed, a nanocomposite results in which a layered material has been separated into its constituent layers and these can either maintain the registry between the layers, an intercalated system, or this registry may be lost, an exfoliated system. When a well-dispersed system is obtained, loadings of 3 to 5% are sufficient to cause a large increase in mechanical properties and a significant reduction in the rate of peak heat release. Conversely, if the layers are not well-separated, or if there are no layers that can be separated, the filler is not well-dispersed and a simple filled system is obtained; typical loadings of 60% or more are required to confer fire retardancy in such systems and this invariably has an adverse effect on both strength and toughness of the composite, which can be ameliorated by judicious use of surface treatments.

1.2 Characterization of Fire Retardancy of Polymers

The evaluation of fire retardancy is carried out by a variety of techniques, most of which do not correlate well with other test protocols. The three most common methods that are used are the oxygen index, the UL-94 test, and cone calorimetry. Oxygen index is an evaluation of the ease of extinction of a fire, how rapidly does the flame chemistry lead to extinction. The measurement consists of determining the minimum concentration of oxygen in a nitrogen–oxygen mixture that will sustain combustion. The more the value of the oxygen index is above the percentage of oxygen in the air, the better the system is considered to be. This does not mean that a material with a high oxygen index will not burn, the test measures the ease of extinction of the fire. The UL-94 test measures the ease of ignition; in this test a sample is ignited and the time for self extinguishment is determined. The results of this test permit a ranking of the material. The cone calorimeter measures a third parameter, the rate at which heat is released in a fire. In many cases, this is considered to be the most definitive test, but it still does not necessarily correlate with the other tests. From a cone calorimetry experiment, one can obtain the mass loss rate, the total heat released, the quantity of smoke that is produced and the amount of carbon monoxide and carbon dioxide that are evolved.

1.3 Fire Retardant Fillers for Polymers

The major materials that are used as fire retardant fillers for polymers are alumina trihydrate, ATH, (Al2O3x3H2O) and magnesium hydroxide, MH, (Mg(OH)2). There are various forms for both of these materials, both naturally occurring and synthetic, and the reader is referred to references 1 and 2 for information on these forms. These two materials account for more than 50% by weight of the world-wide sales of fire retardants; as much as 400 kt annum-1 is currently used. Most of this is low cost ATH that is used in thermosetting resins. The use of ATH is limited to those polymers processed below about 200°C while MH is stable above 300°C and thus can be used in polymers that must be processed at higher temperatures. Their effectiveness comes from the fact that they both decompose endothermically and consume a large amount of heat, while also liberating water, which can dilute any volatiles and thus decrease the possibility of fire. For ATH, decomposition begins near 300°C and consumes 1270 joules per gram of ATH; for MH, decomposition begins at somewhat higher temperature, near 400°C, and consumes 1244 joules per gram of MH. There is some tendency for MH to catalyze the degradation of some polymers; in unsaturated polyester resins it can act as a chain extender, affecting resin rheology. A major use of both ATH and MH is in low smoke, halogen-free wire and cable applications, where there is significant commercial activity.

With some polymers, the resin and the additive might interact, and so one must be aware of these possibilities as these will influence the mode of action. With polypropylene, 60% loading of MH gives an oxygen index of 26, while with polyamide-6, the same loading gives an oxygen index of almost 70. Both the heat capacity of the filler and the endothermic decomposition may affect the fire retardancy. Analysis of the combustion gases produced just above the oxygen index value can enable one to ascertain the relative contributions of the decomposition endotherm and the heat capacity. With polypropylene, polyphenylene oxide, poly(butadiene terephthalte) and acrylonitrile-butadiene-styrene terpolymer, both MH and ATH break down to give the metal oxides, which, when combined with whatever amount of carbonaceous char is formed, provide an effective thermally insulating barrier, leading to fire retardancy.

In a cone calorimetry study, compositions of polypropylene (PP) that contain the same mass of either glass beads or MH have been examined. In both cases the heat release rates were significantly reduced, but the reduction was far greater for MH, even though both materials are considered to be inert fillers. This may suggest that MH is not simply an inert filler. The degradation of MH filled PA-6 and PA-6,6 has been studied and it was found that the presence of MH enhances the degradation of the polyamide. This was attributed to the release of water from the decomposition of MH and its subsequent attack on the polyamide. With PA-6,6, polymer degradation occurred before MH decomposition, while with PA-6 there is better overlap between MH and PA-6 degradations, resulting in enhanced fire retardancy.

With polyethylene, both MH and ATH give the same oxygen index at an equivalent loading level. Conversely, in EVA (30% vinyl acetate content) MH gives an oxygen index of 46 while with ATH the value is 37. It was suggested that this difference is due to the loss of acetic acid from the polymer either delaying water loss (ATH) or accelerating this process (MH).

Another area in which the metal hydroxides excel is smoke suppression. These hydrated fillers not only reduce the smoke release but they also can delay the time at which it is released, and thus provide additional time for escape from a fire. Little work has been done on the process by which smoke suppression may occur, but the best guess is that carbon, from polymer degradation, is deposited on the oxide and this is then volatilized as carbon dioxide, resulting in no smoke. This may be an area in which someone can make a very useful contribution.

As in any fire retardant system, synergy can be useful. Combinations that have been used include ATH with MH (giving an increased range of endothermic decomposition), ATH with red phosphorus (enabling lower loadings), MH with melamine and novolac in PP; several additional examples are given in reference 2.

1.4 Nanocomposites

Nanocomposites are a new class of inorganic materials that only somewhat recently have begun to be used to achieve fire retardancy. The initial discovery is that a polyamide-6clay nanocomposite, containing 5% clay, shows an increase of 40% in tensile strength, 68% in tensile modulus, 60% in flexural strength and 126% in flexural modulus, while the heat distortion temperature increases from 65 to 152°C and the impact strength is lowered by only 10%.

The initial work, which was not yet recognized as nanocomposites, actually took place sometime earlier when Blumstein synthesized poly(methyl methacrylate) in the presence of a clay and found that the clay had a templating effect on the formation of the polymer. The significance of these observations was not realized for several years and this work has taken on more importance since the advent of the nano era.

Nanocomposites may be produced using several different materials for the nano-dimensional material, including clays, graphites, carbon nanotubes, and polyhedral oligosilsesquioxanes, POSS. Most work to date has been with clays, particularly with montmorillonite clay, an alumina-silicate material. A wide variety of other clays naturally occur, but, for some reason, montmorillonite has been by far the chosen material, probably because interesting results were obtained with this clay.

Surprisingly, graphite has not been more widely used; one concern may be that the d-spacing in most organically-modified montmorillonites is in the range of 2 or 3 nm while graphite has a d-spacing of about 2 or 3 Å. To form a nanocomposite, the polymer must be able to enter into the gallery space of the nanomaterial, and this may require that this space be large enough to permit the polymer to begin to enter. Graphite does form a number of intercalation compounds in which the d-spacing is large. For instance, potassium graphite, KC8 has a d-spacing of 5.5 Å and that of graphite sulfuric acid is even larger. Possibly, if one begins with an already expanded graphite, a d-spacing in the range of 2 to 3 nm at least, that graphite may become more useful as a nano-dimensional material for nanocomposite formation.

Carbon nanotubes are, of course, a newer discovery and they are still quite expensive. There is still some activity in this area; the major difficulty with the single wall nanotubes appears to be the need to organically-modify the nanotubes to make them more organophilic, this is probably also a limitation with the graphite system also. The multi-wall nanotubes do not require organic modification for nanocomposite formation. There has been little work on the fire retardancy of nanocomposites using carbon nanotubes. The polymers that have been investigated include polypropylene and ethylene/vinyl acetate, EVA, and the reductions in PHRR are comparable to those seen with clays.

Polyhedral oligomeric silsequioxanes, POSS, are a unique class of materials that have the general formula (RSiO1.5)n. At least some of the R groups are usually unreactive, as phenyl, methyl, etc., but one can also incorporate one or more reactive groups, e.g., styryl, methacrylate, etc. The presence of a polymerizable substituent enables the formation of polymers, either by direct polymerization or co-polymerization with another monomer. The diameter of the POSS is typically on the order of 15 Å and they are, in general, easily incorporated into a polymer matrix. The generalized structure of a POSS system is shown in Figure 1. This consists of substituents R, which are unreactive and provide for compatibilization and solubility, and reactive groups X (only one of which is shown in this figure but more are possible) attached to a chemically and thermally robust hybrid framework. The composition is intermediate between that of silica and silicones; it offers a precise three-dimensional structure for reinforcement at the molecular level of polymers segments.

There has been much less work in fire retardancy with POSS than with clays, one US patent and one paper. The patent shows that POSS significantly reduces the PHRR for a polyether-block-polyamide system (50–70% reduction), for polypropylene (a 40% reduction) and a styrene-butadiene-styrene (SBS) triblock polymer (40–60% reduction). The decrease in the time to ignition, which is common for clay-based systems, is observed for some, but not all, polymers with POSS. For POSS with polyurethane fabrics the reduction in PHRR is about 55%. It appears that POSS materials should be more widely studied as fire retardant systems, since the reduction in PHRR is quite large and the time to ignition shows a more useful behavior.

1.4.1 Preparation and Modeling of Nanocomposites

A nanocomposite is formed by either a polymerization process in the presence of a clay, or similar material, or by blending of the nano-dimensional material with a polymer. At this stage of the discussion, we will speak only about clay–polymer nanocomposites. The clay begins in the form of tactoids with a high aspect ratio – for montmorillonite the length is typically in the range of 100 nm while the width is around 1 nm. Upon formation of a nanocomposite, three possible situations may arise. The clay may remain as tactoids with no penetration of the polymer between the clay layers; this is called either an immiscible nanocomposite or a microcomposite. If the clay is well-dispersed, then either an intercalated or an exfoliated (also known as delaminated) nanocomposite may be formed. Intercalation means that the clay layers maintain their registry while exfoliation indicates that this registry is lost. These situations are depicted in Figure 2.

Vaia and Giannelis have reported on a thermodynamic model for nanocomposite formation by melt blending. This model indicates that the entropic penalty for polymer confinement may be compensated by the increased conformational freedom of the tethered chains as the clay layers separate. Complete layer separation depends upon the establishment of very favorable polymer–organically modified clay interactions to overcome the penalty of polymer confinement. The total entropy change is near zero, if complete layer separation is achieved, and the polymer is now not confined.

Balazs et al. have also modeled the behavior of polymer–clay nano-composites and they have shown that immiscibility occurs for the natural clay and polymers with a degree of polymerization of 100. When the clay is organically-modified, there can be favorable enthalpic interactions between the surfactant and the polymer, which can overcome the unfavorable entropy term and lead to efficient mixing. The formation on a intercalated or exfoliated system depends upon the length of the surfactant chain, the density of the surfactant on the clay, and the molecular weight of the polymer. It appears that if the length of the surfactant and the polymer are similar, then some of the entropic barrier is overcome and this will lead to easier nano-dispersion. When the amount of surfactant increases, the surfactant becomes denser and it becomes more difficult for the polymer chains to penetrate and good nano-dispersion will become more difficult. Finally, if one can produce attractions between the surfactants and the polymer, this highly attractive surface interaction can lead to exfoliation. Thus, one may conclude that the design of the surfactant is extremely important for success in the preparation of polymer–clay nanocomposites.

1.4.2 Organic Clay Modification

The gallery space of a typical clay is hydrophilic, based on the presence of the sodium cations and the alumino-silicate framework of the clay. To permit the insertion of a hydrophobic polymer within this gallery space, one must first render this gallery space organophilic. This is most typically accomplished by ion exchanging the sodium cation for an organophilic ammonium salt; the usual requirement is that there must be at least one long chain or twelve carbons or more on the nitrogen atom of the ammonium cation. As noted above, theoretical studies have shown that an attractive interaction between the surfactant and the polymer greatly enhances the possibility of nano-dispersion of the clay within the polymer. Thus, one should pay careful attention to the type of surfactant that is used. In addition, the thermal degradation of many surfactants begins at temperatures as low as 200°C by the Hofmann elimination, giving an olefin and a tri-substituted ammonium cation. The loss of the long chain will frequently eliminate the possibility of nano-dispersion.

Several different counterions have been used to enhance the organophilicity of the clays; the reader will usually think of the 'onium' ion, which is usually taken to include ammonium and phosphonium ions. Brief mention should be made of the single example of a stibonium-substituted clay and its polystyrene nanocomposite. The initial degradation step, which is the loss of the olefin, occurs at slightly higher temperature but the degradation stops at this stage and there is no loss of the stibine, meaning that the counterion of the clay is R3SbH+ and this should impart additional thermal stability to the clay and its nanocomposites. There has been some work in which oligomeric ammonium and phosphonium ions have been used to enhance the interaction between the polymer and the surfactant. Three types of oligomers have been examined, styrene, methacrylate and butadiene. For both styrene and methacrylate, copolymers of the monomer with vinylbenzyl chloride, containing about 1 to 2 benzylic chlorides per oligomer, have been prepared and then the benzylic chloride has been used to quaternize an amine, giving a new ammonium salt. For butadiene, the authors used an oligomeric polybutadiene and graft copolymerized vinylbenzyl chloride to the butadiene. Best results were obtained with the styrenic copolymer; exfoliation was observed when this organically-modified clay was melt blended with polystyrene in a Brabender mixer. Even with unmodified polypropylene, an almost exfoliated nanocomposite is formed in the Brabender; it is assumed that complete exfoliation will be obtained if higher shear is applied. With both the methacrylate-modified and the butadiene-modified clays, immiscible materials are usually formed. Quite recently, Zhang has shown that one may use a substituted tropylium ion as the counterion for the clay and produce styrene nanocomposites.

(Continues...)

Excerpted from Fire Retardancy of Polymers by Michel Le Bras, Charles A. Wilkie, Serge Bourbigot. Copyright © 2005 The Royal Society of Chemistry. Excerpted by permission of The Royal Society of Chemistry.
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COLLECTION:
We will collect personal information which may include names, addresses and other information for our customers. This will be done for the management of the commercial relationship with our customers.

We may collect this personal data from you directly, and also from third parties, including publicly available third party sources. Additional personal data will be collected as it is created by or supplied to us in the course of anything we do for you.

USE:
We will use the personal data in the course of making sales and to comply with requirements that we are required to undertake.

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

in performance of a contract (the agreement to sell books and other items); and/or
compliance with a legal obligation; and/or
vital interests of the data subject; and/or
where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
We may also use your personal data in the following situations, which are likely to be far less common:

where we need to protect your interests (or someone else’s interests);
where it is needed in the public interest or for official purposes.
DISCLOSURE:
We may share personal data with third parties as is necessary in the sale of books and other items, including to third party providers who deliver services to support the operation of our company.

In respect of all disclosures of personal data, we will only share the personal information which is necessary for the particular purpose for which it is provided, or where we have another legitimate interest in doing so, and we will ensure that the personal data is appropriately protected.

RETENTION PERIOD:
We will keep personal data only for as long as is necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, accounting or reporting requirements. Normally, our retention period for personal data collected for this purpose is a minimum of 6 years after the end of the period that we are selling books and other items.

Our people
COLLECTION:
We will collect names, addresses, contact details, education and employment history, identity and other background checks (which may include appropriate criminal and financial checks and confirmation of the right to work in the UK), marital status and information on next of kin and dependents, financial information (such as bank details and NI numbers), date of birth, gender, a copy of your passport and driving licence, performance information and compensation history, recruitment information (including references), salary, benefits, pension and annual leave information, disciplinary and grievance information, photographs, information about your use of our information and communications systems and CCTV footage or other information obtained through electronic means.

We may collect and use special categories of personal data as required in the carrying out of obligations and exercising specific rights of us or the data subject in the field of employment. This may include information relating to matters such as health, racial origin, religious belief and offences or alleged offences.

Personal data may be collected from you during the selection process (for example via your application form and CV) and during your employment (including holiday forms, expense claims, performance reviews, any disciplinary or grievance processes), or from third parties, including referees, health service providers, background check providers.

USE:
Personal data of our people will be used for HR administration and management, both in respect of the selection of people to work for us (including suitability, eligibility and/or fitness to work), and those who do work for us, to include learning and development, disciplinary and security (of people, offices and data) requirements, providing and liaising with benefits providers, business management and planning (including accounting and auditing), paying you and dealing with tax and NI deductions, assessing and deciding on salary reviews and compensation, conducting performance reviews and managing performance, dealing with legal disputes involving you or others, preventing fraud, monitoring your use of our information and communications systems, ensuring compliance with our policies, and equal opportunities monitoring.

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

In performance of a contract with you; and/or
compliance with a legal obligation; and/or
vital interests of the data subject; and/or
where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
We may also use your personal data in the following situations, which are likely to be less common:

where we need to protect your interests (or someone else’s interests);
where it is needed in the public interest or for official purposes.
In respect of all disclosures of personal data, we will only share the personal information which is necessary for the particular purpose for which it is provided, or where we have another legitimate interest in doing so, and we will ensure that the personal data is appropriately protected.

In respect of special categories of personal data, we may process this in the following circumstances:

in limited circumstances with your explicit written consent; and/or
where we need to carry out our legal obligations and in line with our policies; and/or
where it is needed in the public interest (such as for equal opportunities monitoring or in relation to our occupational pension scheme), and in line with our policies; and/or
where it is needed to assess your working capacity on health grounds, subject to appropriate confidentiality safeguards.
Less commonly, we may process this type of information where it is needed in relation to legal claims or where it is needed to protect your (or someone else’s) interests and you are not capable of giving your consent, or where you have already made the information public. We may also process such information about our people (or former people) in the course of our legitimate business activities with the appropriate safeguards.

The special categories of personal data may be used in the following ways:

in relation to leaves of absence, to comply with employment and other laws;
in relation to your physical or mental health, or disability status, to ensure your health and safety in the workplace and to assess your fitness to work, to monitor, manage and administer benefits and absences;
in relation to your race, national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.
DISCLOSURE:
Personal data may be transferred to service providers who support the operation of our business (such as payroll service providers), to other third parties reasonably necessary in the conduct of our business (including insurers, professional advisors, regulators). These third parties may be acting as processor, or controller of personal data in their own right.

RETENTION PERIOD:
We will keep personal data only for as long as is necessary to fulfil the purposes for which we collected it, including for the purposes of satisfying any legal, accounting or reporting requirements. We will normally keep personal data of applicants who we do not employ for six months after we receive it.

We will keep personal data of employees throughout your employment and normally for a minimum of six years after your employment ends.

Changes to your personal data
It is very important that the personal information that we hold about you is accurate and current. Please tell us if your personal information changes during your relationship with us.

Data Security
We have put in place measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those of our people and other third parties who have a business need to know. They will only process your personal data on our instructions and where they have agreed to treat the information confidentially and to keep it secure. We have put in place procedures to deal with any suspected data security breach and will notify you and the ICO of a suspected breach where we are legally required to do so.

Where we store your personal data
We principally store data, both electronically and on file, at our office.

Personal data may be transferred outside of the EEA by processors acting on our behalf. For transfers to countries not considered adequate by the EC, we will ensure that personal data is adequately protected, as required by the GDPR. This would include by use of the Standard Contractual Clauses adopted by the EC to protect personal data.

Your rights
Under certain circumstances, you have the right by law to request:

access to your personal data. This enables you to ask to receive a copy of the personal data that we hold about you and to check that we are lawfully processing it.
correction of the personal data that we hold about you.
erasure of your personal data.
object to processing of your personal data where we are relying on our legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
restriction of processing of your personal data.
transfer of your personal data to another party.
Links from our website
Our website may, from time to time, contain links to and from the websites of third parties that we permit to make such links. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. We recommend that you check these policies before you submit any personal data to these websites.

CHANGES TO THIS PRIVACY POLICY
Any changes we may make to our privacy policy in the future will be posted on our website, so please ensure that you are viewing the correct version.

Please contact us if you have any questions, comments or requests regarding this Privacy Policy.

Last amended May 2021.

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